Insurance and Claims

For non-automobile claims on any KU campus, contact the Office of the General Counsel (785-864-3276 or gencoun@ku.edu) to obtain claim forms for personal injury or property damage claims. 

For automobile claims, start the process by submitting an online request to receive the applicable reporting form or by contacting us at risk@ku.edu.

What information is needed to initiate a claim?

• Contact information
• A narrative of the incident, including date and time of the incident, immediate actions taken, witnesses
• Description of damaged, lost property or injury.

Include the following information, if possible:

• Photographs of all damaged or lost property, if available
• Police Report, if available
• Copies of correspondence, documentation, or other information related to the incident
• If applicable, two written estimates showing replacement values for the lost or damaged property may be required

A loss associated with a breach of a legal duty (also known as tort claims)

The University does not have general liability insurance for paying claims against it. The Kansas Tort Claims Act provides liability protection for the University and its employees. Through the State's policy, the University does have liability insurance for operation of motor vehicles and for drivers and riders engaged in official state business.

A personal injury/property claims is for third parties on campus that sustain injury or personal property damage due to negligence of the university. Students, faculty, and staff can file a claim if they have property damage or injury that would not be covered by workers compensation. For non-automobile claims on any KU campus, contact the Office of the General Counsel (785-864-3276 or gencoun@ku.edu) to obtain claim forms for personal injury or property damage claims.

What information is needed to initiate a personal injury/property claim?

• Contact information
• A narrative of the incident, including date and time of loss, immediate actions taken, witnesses
• Description of damaged or lost property

Include the following information, if possible:

• Photographs of all damaged or lost property, if available
• Police Report, if available
• Copies of correspondence, documentation, or other information related to the incident
• Two written estimates showing replacement values for the lost or damaged property may be required

A University of Kansas property insurance claim is:

• Property owned by the University of Kansas and;
• Building or property damage due to accidents, fire, water, vandalism, theft or weather

Any loss or incident must be reported to Risk Management & Insurance.

Losses due to theft, break-in or vandalism are criminal acts and must be immediately reported to the University of Kansas Police Department.

What information is needed to initiate a property claims?

• Department contact information
• A narrative of the incident, including date and time of loss, immediate actions taken, witnesses
• Description of damaged or lost property

Include the following information, if possible:

• Photographs of all damaged or lost property, if available
• Police Report, if available
• Copies of correspondence, documentation, or other information related to the incident
• Two written estimates showing replacement values for the lost or damaged property may be required

A loss to an, or incident involving an university, state, rental, or third-party vehicle.

Procedures for KU Employees, Students, and Volunteers

1. Report to University of Kansas Police Department or DIAL 911 if an emergency or an off-campus incident.
2. Report to Risk Management & Insurance within 24 hours
3. Request, complete and submit the Auto Incident Report form. Additional forms may be required.

Vehicle Crimes: If the loss is due to a hit-and-run, theft, break-in, or vandalism, these incidents are criminal and need to be reported to law enforcement immediately. If the incident occurred on university property, contact KUPD. Otherwise, contact local law enforcement.

Third Parties: When a university vehicle is damaged by another party, Risk Management & Insurance will work with the department to file a claim with the third party's insurance company.

The University of Kansas provides workers’ compensation coverage to all employees, including student employees and part-time employees. Under the Kansas Workers Compensation Act, if an employee is injured or becomes sick due to work, that employee may be eligible, as determined by the State Self Insurance Fund, to receive medical coverage and compensation for lost wages subject to a weekly maximum. Visit KU Human Resources for more information and to report an injury or illness.